LIST OF SYSTEM OF DOCUMENTS AND LEGAL REGULATIONS ON INTERNATIONAL COOPERATION

Posted date 25/12/2018

1.643 view

Posted date 25/12/2018

1.643 view

1. Decree No. 136/2007/ND-CP dated August 17, 2007 on exit and entry of Vietnamese citizens;

LEGAL DOCUMENTS

I. DOCUMENTS ON ENTRANCE AND EXIT OF VIETNAMESE CITIZENS

1. Decree No. 136/2007/ND-CP dated August 17, 2007 on exit and entry of Vietnamese citizens;

2. Decree No. 65/2012/ND-CP amending and supplementing a number of articles of Decree No. 136/2007/ND-CP dated August 17, 2007 on exit and entry of Vietnamese citizens. (including amendments to the subjects of issuance of official passports: cadres and civil servants; HCPT is valid for 10 years);

3. Decree 06/2010/ND-CP, dated January 25, 2010 of the Government, regulating civil servants;

4. Joint Circular No. 08/2009/TTLT/BCA-BNG of the Ministry of Public Security - Ministry of Foreign Affairs on "Guidance on the issuance of ordinary passports and travel documents abroad under Decree No. 136/2007/ND-CP dated August 17, 2007 of the Government on Exit and Entry of Vietnamese citizens;

5. Circular No. 02/2013/TT-BNG, dated June 25, 2013 of the Ministry of Foreign Affairs on Guidance on granting, extending, amending, supplementing official passports and issuing diplomatic notes requesting visa issuance;

6. Circular No. 27/2007/TT-BCA, dated November 29, 2007 of the Ministry of Public Security guiding the issuance, amendment and supplementation of ordinary passports in the country;

7. Circular No. 07/2013/TT-BCA, dated January 30, 2013, amending and supplementing a number of points of Circular No. 27/2007/TT-BCA, dated November 29, 2007 of the Ministry of Public Security guiding the issuance, amendment and supplementation of ordinary passports in the country.

II. DOCUMENTS ON ENTRY AND EXIT OF FOREIGNERS

1. Law on entry, exit and residence of foreigners in Vietnam (Law No. 47/2014/QH13).

2. Decree No. 102/2013/ND-CP dated September 5, 2013 of the Government detailing the implementation of a number of articles of the Labor Code on foreign workers working in Vietnam.

3. Circular No. 03/2014/TT-BLDTBXH dated January 20, 2014 of the Ministry of Labor, War Invalids and Social Affairs guiding the implementation of a number of articles of Decree No. 102/2013/ND-CP takes effect from March 10, 2014.

4. Official dispatch No. 371/A37-P2, dated September 6, 2011 of the Immigration Department of the Ministry of Public Security on handling immigration procedures for foreigners.

III. DOCUMENTS ON INTERNATIONAL CONFERENCES AND SEMINARS

1. Decision No. 76/2010/QD-TTg dated November 30, 2010 of the Prime Minister on organization and management of international conferences and seminars in Vietnam.

2. Decree No. 78/2008/ND-CP dated July 17, 2008 of the Government on management of legal cooperation with foreign countries;

3. Circular No. 10/2008/TT-BTP, dated December 31, 2008 of the Ministry of Justice guiding the implementation of a number of provisions of Decree No. 78/2008/ND-CP dated July 17, 2008 of the Government on management of legal cooperation with foreign countries.

IV. DOCUMENTS ON FOREIGN COOPERATION IN LAW, EDUCATION AND TRAINING

1. Decree No. 73/2012/ND-CP dated September 26, 2012 of the Government on foreign cooperation and investment in the field of education;

2. Decree No. 78/2008/ND-CP dated July 17, 2008 of the Government on management of legal cooperation with foreign countries;

V. FINANCIAL GUIDANCE DOCUMENTS

1. Circular No. 01/2010/TT-BTC dated January 6, 2010 of the Ministry of Finance regulating the regime of spending on receiving foreign guests working in Vietnam, spending on organizing international conferences and seminars in Vietnam and spending on receiving domestic guests;

2. Circular No. 102/2012/TT-BTC dated June 21, 2012 of the Ministry of Finance on the regulation of business trip allowances for state officials and civil servants on short-term business trips abroad with funding provided by the state budget;

3. Circular No. 141/2009/TT-BTC, dated July 13, 2009 of the Ministry of Finance, regulating the financial regime for implementing the Project "Training and fostering leaders and managers abroad using the State budget";

4. Circular 82/2007/TT-BTC dated July 12, 2007 on guidance on state financial management regime for foreign non-refundable aid from state budget revenue sources;

5. Circular 108/2007/TT-BTC dated September 7, 2007 on guidance on financial management mechanisms for official development assistance (ODA) projects and programs;

6. Circular No. 40/2011/TT-BTC dated March 22, 2011 of the Ministry of Finance amending and supplementing a number of points of Circular No. 108/2007/TT-BTC dated September 7, 2007 of the Ministry of Finance on guiding the financial management mechanism for official development assistance (ODA) programs and projects.

7. Circular 219/2009/TT-BTC , dated November 19, 2009 of the Ministry of Finance on regulations on a number of spending norms applicable to projects/programs using ODA capital;

8. Circular No. 192/2011/TT-BTC amends a number of spending norms of Circular 219/2009/TT-BTC applicable to projects/programs using ODA capital ;

VI. DOCUMENTS ON MANAGEMENT AND USE OF OFFICIAL DEVELOPMENT ASSISTANCE (ODA) AND PREFERENTIAL LOANS FROM DONORS

1. Decree No. 38/2013/ND-CP, dated April 23, 2013 of the Government on Management and use of official development assistance (ODA) and preferential loans from donors;

2. Decree No. 93/2009/ND-CP dated October 22, 2009 of the Government promulgating the Regulation on management and use of foreign non-governmental aid;

3. Circular No. 07/2010/TT-BKH guiding Decree No. 93/2009/ND-CP;

4. Decision No. 119/2009/QD-TTg dated October 1, 2009 of the Prime Minister promulgating the Regulation on Foreign Experts implementing ODA programs and projects;

5. Joint Circular No. 12/2010/TTLT-BKHĐT-BTC of the Ministry of Planning and Investment - Ministry of Finance detailing and guiding the implementation of the Regulations on Foreign Experts implementing ODA programs and projects issued together with Decision No. 119/2009/QD-TTg, dated October 1, 2009 of the Prime Minister;

6. Circular No. 01/2008/TT-BNG dated February 4, 2008 of the Ministry of Foreign Affairs guiding the procedures for signing and implementing international treaties on official development assistance;

7. Circular No. 04/2007/TT-BKH dated July 30, 2007 of the Ministry of Planning and Investment guiding the implementation of the Regulations on management and use of official development assistance (ODA);

8. Circular 108/2007/TT-BTC dated September 7, 2007 on guidance on financial management mechanisms for official development assistance (ODA) projects and programs;

9. Circular No. 40/2011/TT-BTC dated March 22, 2011 of the Ministry of Finance amending and supplementing a number of points of Circular No. 108/2007/TT-BTC dated September 7, 2007 of the Ministry of Finance on guiding the financial management mechanism for official development assistance (ODA) programs and projects;

10. Circular 219/2009/TT-BTC , dated November 19, 2009 of the Ministry of Finance on regulations on a number of spending norms applicable to projects/programs using ODA capital;

11. Circular No. 192/2011/TT-BTC amending a number of spending norms of Circular 219/2009/TT-BTC applicable to projects/programs using ODA capital ;

12. Circular 82/2007/TT-BTC, dated July 12, 2007, guiding the state financial management regime for foreign non-refundable aid from the state budget revenue source.

REGULATIONS AND PROCEDURES FOR INTERNATIONAL COOPERATION OF DAI NAM UNIVERSITY

1. Outgoing group – Incoming group:

1.1. Receiving the delegation

1.1.1. For School guests:

* For guests requested by superior agencies, units related to the School or affiliated units to be received by the School's leaders: Documents from superior agencies, units related to the School or affiliated units requesting the School's leaders to receive international guests must be approved by the School's leaders.

* For guests contacting the School directly: International Relations Department prepares the guest's personnel information and a letter of request to visit the School for the School Principal to review and approve;

International Cooperation Department is responsible for:

Send official dispatches to the Department of International Cooperation, the Department of Planning and Finance - Ministry of Education and Training, Hanoi City Police and Ha Dong District Police regarding receiving and working with foreign guests; or request visas for the delegation (if necessary);
Prepare guest work plan for approval by the School Principal;
Welcome and work with delegations working directly with the School.
Record keeping.

1.1.2. For guests of units under the School:

Guest personnel information and invitation letters are prepared by the unit, through the International Relations Department to be submitted to the School Principal for consideration and signature;
The unit directly sends the invitation to the guest (by fax or email);
The unit makes a working plan for the guest and sends it to the International Relations Department for approval by the School Principal;
The unit reports the results of working with the guest to the School in writing via the International Relations Department no later than 07 days after the guest finishes the working program.
Foreign guests from agencies and units outside the School who come to visit and work with units and individuals must notify the International Relations Department in writing at least 03 days before the guests arrive.
The unit sends all documents to the International Relations Department for storage.

2. Organizing the delegation

2.1. For the School's outgoing delegation:

2.1.1. The International Cooperation Department is responsible for contacting partners to organize the School's delegation; developing a working program for the delegation; coordinating with the TCCB Department to carry out necessary administrative procedures; coordinating with the TCKT Department to estimate the delegation's budget.

2.1.2. The TCCB Department coordinates with the International Cooperation Department to carry out licensing procedures according to current regulations.

2.1.3. The Finance and Accounting Department coordinates with the International Cooperation Department to estimate the budget for the delegation and is responsible for the finances of the delegation.

2.1.4. For delegations led by school leaders, the International Cooperation Department coordinates with the delegation leader to implement the reporting regime for the Department of International Cooperation, the Department of Planning and Finance, and the Department of Organization and Personnel - Ministry of Education and Training.

2.1.5. For other delegations, the delegation leader or individual must submit a business trip report to the International Cooperation Department for monitoring and compiling the report data no later than 07 days after completing the business trip.

2.1.6. International Relations Department stores records.

2.2. For individuals:

2.2.1. Civil servants and public employees invited to work or study abroad must have the consent of the direct management unit and permission from the School Principal or authorized person.

2.2.2. To complete the procedures for personnel to go abroad, employees need to submit the following documents:

a) In case of going on a business trip or studying abroad for 90 days or more using self-exploited or self-funded funds, it is necessary to submit 3 sets of documents to the Personnel Organization Department:

- The file includes the following documents:

+ Invitation letter from foreign training institution (translated and notarized) stating clearly the training level, study time, and funding source;

+ Degree and transcript of previous education (certified copy or notarized translation if in foreign language);

+ If you are going to study for a PhD, you need a detailed research proposal and scientific work;

+ Appropriate foreign language degrees and certificates;

+ Application form for studying abroad;

+ Individual application with comments from Unit Head

+ Resume;

+ Commitment to long-term service at the School.

b) In case civil servants go to study or work for a long term of 90 days or more using the State budget, or by signing an agreement between the Vietnamese Government and other international organizations, the dossier includes:

+ Letter of invitation to study abroad using the State budget or notice of admission from the Ministry of Education and Training;

+ Letter of acceptance from a foreign training institution, stating clearly the duration of study, training level and funding (translated and notarized copy), stating clearly the training level, duration of study and funding source;

+ School's letter of agreement to send to study;

+ Application for postgraduate study abroad;

+ Foreign language certificate;

+ Commitment to fulfill the obligations of officers sent for training abroad;

+ Resume.

c) In case of going on a business trip or studying abroad for less than 90 days, it is necessary to submit to the TCCB Department 01 set of documents, including:

+ Invitation letter from foreign training institution (translated and notarized) stating clearly the purpose of the trip, the inviting organization and individual, the destination country, and the source of funding.

+ Individual's application with comments from the Head of the direct management unit;

+ Official dispatch from the School to study or work abroad;

+ Resume.

2.2.3. Employees must submit 01 photocopy of the Decision to send them to study or work abroad to the International Relations Department before going to study or work abroad.

2.2.4. Officials and civil servants on business trips abroad are obliged to comply with the Ordinance on Protection of State Secrets. All documents brought abroad for scientific research must be submitted in advance to the International Cooperation Department for review and must be approved by the School Principal.

2.2.5. After completing work or study abroad, no later than 14 days, staff must report the results of work and study to the School in writing to the TCCB Department and the International Cooperation Department.

2.2.6. Officers and civil servants sent for overseas training who do not return to the country on time or do not return to work at the School as committed will receive disciplinary action according to the provisions of Joint Circular No. 75/2000/TTLT/BTC-GD&DT dated July 20, 2000 of the Ministry of Finance and the Ministry of Education and Training.

2.3. Extension of working time abroad

2.3.1. Conditions: at least 03 months before the end of the working term abroad, if there is a need for extension, the applicant must submit an extension application and must have the opinion of the head of the direct management unit.

2.3.2. Application for extension:

a) Application for extension;

b) Certificate of the Vietnamese Embassy in the host country;

c) Your side's written agreement to support funding during the extension period (with a translation certified by the translator's signature);

d) Report on results during working time abroad;

The applicant's extension application will be submitted to the School Principal for review and decision.

2.4. Re-acceptance of staff:

2.4.1. After completing their work and study abroad duties, staff will be reviewed and accepted back by the School Principal according to the decentralization regulations.

2.4.2. No later than 07 days from the date of returning to the country, the applicant must complete the application and send it to the TCCB Department and the International Cooperation Department so that the School Principal can decide to accept the applicant back:

a) For officials on business trips of less than 30 days, only submit a report on the business trip abroad.

b) For officers on business trips of 30 days or more, the documents include:

- Application for readmission (according to form ...)

- Report on work and study results while abroad.

The staff's profile will be reviewed by the School Principal and a decision will be made to accept them back.

2. 5. Responsibilities and deadlines for officers on business trips abroad:

2.5.1. Responsibility:

Officials studying and working abroad must have the following responsibilities:

- Under the management of the Vietnamese Embassy in the host country and strictly comply with all State regulations in the field of foreign affairs.

- Complete the work program well and return home on time.

- Periodically report results back to the country (for long-term trips of more than one year, send a report after each year of work).

2.5.2. Term:

Officials who go on business trips abroad in the following forms: training, internship, research, etc., have a maximum duration of 5 years for each trip (including extensions), except for cases of going to study for research for special reasons that may be considered for an extension to complete and defend the thesis.

2.6. Handling cases of overstayed overseas business trips:

After 03 months from the date of expiry of the working term abroad, if the person concerned does not return to the country, it will be resolved according to the following procedure:

- The person concerned must have a written explanation for staying abroad beyond the permitted time limit.

- The head of the unit directly managing the person concerned must report in writing to the School Principal about the person concerned's overstay abroad.

- The TCCB Department completes the documents and submits them to the School Principal for review.

Based on the applicant's profile and the opinion of the Head of the affiliated unit, the School Principal will consider and decide to continue working or terminate the labor contract.

3. Organizing International Scientific Seminars, Conferences and Workshops

3.1. Heads of units wishing to organize International Scientific Seminars, Conferences and Workshops must submit registration documents to the International Cooperation Department, including:

- Application for organizing International Scientific Seminars, Conferences and Workshops;

- The organization plan clearly states: Time, location, detailed content;

- Budget estimate.

3.2. The International Cooperation Department coordinates with the Finance and Accounting Department to check the documents and submit them to the School Principal for a Decision to allow the organization of International Scientific Seminars, Conferences and Workshops.

3.3. After the conference is over, the heads of the units must report to the Principal of the School (through the International Cooperation Department) the results of the conference and the final settlement of the budget. All sponsorship funds (if any) must be managed as funds provided by the State Budget.

4. Building, receiving, implementing and managing international cooperation programs and projects

4.1. The School Principal, through functional departments, comprehensively manages projects including objectives, content, personnel, funding, materials, and progress.

The school creates favorable conditions (including funding and means where possible) for units and individuals to conduct the search and development of projects. However, when the project is approved and implemented, the unit or individual must fully reimburse the costs that the school has incurred during the search and development of the project.

4.2. When developing projects, units and individuals must send the official project documents to the International Cooperation Department for the Board of Directors to review and submit to competent state agencies and foreign partners for approval.

4.3. After the project is officially signed, copies of project activities are kept at the International Cooperation Department. Every 6 months, the project owner and the International Cooperation Department report project activities to the School Principal in writing.

4.4. In case the project office is located at the school's premises, the equipment and materials of the project are all assets of the school and must be entered into the Asset Book by the Finance and Administration Department and the Information Technology Department for monitoring and management. At the request of the project owner, the school can hand over the equipment and materials of the project to the project owner or the project implementing unit for direct management. The project head is responsible to the school principal for the management and use of equipment and materials in accordance with the project's objectives. Immediately after the project is completed, the project owner or the project implementing unit must hand over all equipment and materials currently under management and use to the school. The handover of equipment and materials is carried out according to the decision of the school principal and ensures compliance with legal regulations on asset management.

4.5. Project funds must be transferred directly to the School's account. Other units and individuals are not allowed to transfer project funds to personal accounts. All project revenues and expenditures must be made for the right purposes and in accordance with regulations.

5. Organize student exchanges, guide foreign students to study and research at Dai Nam University

Regarding the organization of receiving international students to study at Dai Nam University under signed agreement programs, the International Cooperation Department is responsible for:

Assign teachers and groups of teachers to provide guidance.
Responsible for student management, research content, learning and related activities.
Report to the Board of Directors on matters related to the exchange and guidance of foreign students at the unit at least 45 days before receiving students.

6. Develop the School's annual International Cooperation plan and report:

Every year, units develop an International Cooperation plan for the school year (according to the form) and send it to the International Cooperation Department. On that basis, the International Cooperation Department will synthesize and develop the School's International Cooperation plan to submit to the Board of Directors.

Units report their international cooperation activities to the International Cooperation Department quarterly (according to the form). The International Cooperation Department will summarize and report to the Board of Directors.

LIST OF SYSTEM OF DOCUMENTS AND LEGAL REGULATIONS ON INTERNATIONAL COOPERATION

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